Create, edit and collaborate on Horizon Europe documents without leaving your project workspace
Managing a Horizon Europe project involves much more than planning tasks and tracking budgets. Every project generates hundreds—sometimes thousands—of documents: proposals, deliverables, meeting minutes, dissemination materials, financial reports and consortium agreements.
While Grant Planner centralises project management, integrating it with ONLYOFFICE creates a complete collaborative workspace where your team can create, edit and collaborate on project documents without leaving the Grant 360 ecosystem. Once finalised, documents can be saved directly to Grant Hub, ensuring secure storage, versioning and long-term traceability throughout the entire project lifecycle.
Better still, both solutions embrace European digital sovereignty, making this combination particularly attractive for organisations looking to reduce their dependence on non-European cloud providers.
Why Combine Grant Planner and ONLYOFFICE?
Grant Planner organises your entire Horizon Europe project.
ONLYOFFICE provides collaborative document editing fully compatible with Microsoft Office formats.
Together, they eliminate one of the biggest productivity killers in collaborative research projects: constantly switching between project management software and document editors.
Instead of downloading files, emailing revisions and uploading new versions, consortium members can edit documents directly within the project workspace before saving the final version to Grant Hub, where it becomes part of the project's central document repository.
A Complete Workspace for Horizon Europe Projects
Each work package, deliverable or milestone typically generates several documents.
For example:
- Technical deliverables
- Periodic reports
- Meeting minutes
- Risk registers
- Dissemination plans
- Ethics documentation
- Data Management Plans
With ONLYOFFICE integrated into Grant Planner, project teams can draft and edit every document directly alongside the project activities they belong to.
Once approved, documents can be stored in Grant Hub, where they benefit from structured organisation, metadata, version history and secure long-term storage. Planning, collaboration and document management remain connected throughout the entire project lifecycle.
Real-Time Collaborative Editing
Horizon Europe proposals and project reports are rarely written by a single person.
Researchers, project managers, financial officers and communication teams often contribute simultaneously.
ONLYOFFICE allows multiple contributors to edit Word documents, spreadsheets and presentations in real time while preserving full version history.
Instead of merging dozens of emailed files named Final_v7_really_final.docx, everyone collaborates on the same document before publishing the approved version to Grant Hub.
Native Microsoft Office Compatibility
Most Horizon Europe organisations continue to exchange documents in Microsoft Office formats.
ONLYOFFICE offers excellent compatibility with DOCX, XLSX and PPTX files, making collaboration straightforward without requiring every consortium partner to adopt a new document format.
This significantly reduces compatibility issues when exchanging deliverables with external partners while allowing organisations to maintain a central document repository inside Grant Hub.
Version Control and Traceability
Document traceability is essential during European projects.
ONLYOFFICE provides complete version history while documents are being drafted collaboratively.
Once finalised, Grant Hub becomes the project's official document repository, preserving approved versions, associated metadata and document history throughout the project's lifetime.
Together, the two applications provide clear traceability of both document creation and document management.
A Sovereign European Digital Workspace
For many research organisations, digital sovereignty has become an important selection criterion.
Grant Planner and Grant Hub have been designed around European values, including GDPR compliance and European cloud hosting.
ONLYOFFICE, developed in Europe and widely deployed on self-hosted infrastructures, naturally complements this philosophy. Organisations can keep both project data and collaborative documents under their own control rather than relying on proprietary non-European productivity suites.
For universities, public research organisations and publicly funded projects, this combination provides an excellent balance between productivity, interoperability and European digital sovereignty.
Ideal Use Cases
The Grant Planner and ONLYOFFICE integration is particularly well suited for:
- Horizon Europe collaborative projects
- Universities
- Research institutes
- Research and Technology Organisations (RTOs)
- Public organisations
- Innovation consultancies
- Large international consortia
Any organisation managing significant collaborative documentation alongside complex project planning can benefit from this workflow.
Benefits at a Glance
By combining Grant Planner with ONLYOFFICE, your organisation can:
- Plan projects and collaborate on documents from a single workspace.
- Edit Microsoft Office documents collaboratively in real time.
- Save final documents directly to Grant Hub.
- Build a secure, structured document repository throughout the project.
- Eliminate document version conflicts.
- Improve traceability and audit readiness.
- Strengthen European digital sovereignty by combining three European solutions: Grant Planner, Grant Hub and ONLYOFFICE.
Final Thoughts
Project management and document collaboration are inseparable in Horizon Europe.
Grant Planner provides the structure needed to coordinate complex collaborative projects. ONLYOFFICE enables researchers and project managers to create and edit documents together in real time. Grant Hub ensures that every approved document is securely stored, organised and traceable throughout the project's lifetime.
Together, these three European solutions create a seamless workflow—from project planning, to collaborative editing, to long-term document management—while supporting GDPR compliance and reinforcing European digital sovereignty.