Grant Planner

Keep every Horizon Europe project on track

Grant Planner gives your team one structured workspace to plan, coordinate and monitor Horizon Europe projects, keeping tasks, budgets, deliverables and reporting under control throughout the entire project lifecycle.

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The challenge

Winning the grant is only the beginning. Managing a Horizon Europe project means coordinating partners, tracking progress, monitoring budgets and preparing reports over several years. Without the right tools, information quickly becomes scattered, deadlines are missed and project management turns into an administrative burden.

Direction

Keeping the project on track

Monitoring

Monitoring progress and budgets

Coordination

Coordinating partners

Reporting

Preparing reports and audits

Our solution

Import proposal and initialize a project plan

From proposal to live project

Import a proposal from Grant Genius and turn it into a project, or start from scratch with ready-made templates.

Consortium directory with roles and contacts

Plan with clarity

Organise work packages, tasks, deliverables, milestones and timelines in one structured project plan.

List, Kanban and Gantt views

Coordinate with confidence

Keep partners aligned, assign responsibilities and ensure everyone knows what to do next.

Planned vs actual effort and budget

Monitor what matters

Track progress, budgets, risks and key indicators in real time to identify issues before they become problems.

Reporting aligned with Horizon Europe

Report with ease

Generate the information you need for project reviews and reporting without chasing documents or consolidating spreadsheets.

Who it is for

How it works

  1. 01

    Create or import

    Create a new project or import your Grant Genius proposal to prefill work packages, tasks, deliverables, partners and budgets.

  2. 02

    Invite collaborators & set roles

    Invite teammates and partners; assign contributor or read-only access per work package, task or module.

  3. 03

    Share the single source of truth

    Use the consortium hub to share scope, responsibilities, deadlines, templates and documents.

  4. 04

    Capture progress & costs

    Enter expenses, staff effort and deliverable or milestone submissions on the go; monitor execution versus plan and budget.

  5. 05

    Generate compliant reports

    Create Horizon Europe–compliant periodic and final reports from live project data, with a clear audit trail.

Try a free tool

Register to our newsletter and in exchange assess whether there are critical people management risks in your project.

FAQ

What is Grant Planner? Click to reveal the answer What is Grant Planner? Grant Planner centralises planning, execution and reporting for Horizon Europe projects. Click to close
What’s the added value of using Grant Planner? Click to reveal the answer What’s the added value of using Grant Planner? Save time by having access to a single source of truth for your project. Plan your project with a dashboard centralising all your key activities or to do lists. Track activities with the journal, report meetings, monitor expenses versus budget. Produce automatic reports including those for the European Commission. Click to close
Does it support consortium collaboration? Click to reveal the answer Does it support consortium collaboration? Yes — contributors and read-only roles with shared views for the whole consortium. Click to close
Can I work offline? Click to reveal the answer Can I work offline? Yes — there’s an offline mode. Your changes sync when you reconnect, or on demand. Click to close
Is our data safe? Click to reveal the answer Is our data safe? Yes. Data is hosted in the European Union and encrypted at rest and in transit. We are GDPR-aligned and built with European technology for strong data sovereignty. Click to close
Do you provide Artificial Intelligence (AI) features? Click to reveal the answer Do you provide Artificial Intelligence (AI) features? Yes for a few features like automatic reporting. We use Mistral AI from France; in local mode, models run on your machine and no project content is sent to external servers. Click to close
Can I use Grant Planner for programmes other than Horizon Europe? Click to reveal the answer Can I use Grant Planner for programmes other than Horizon Europe? For now we support Horizon Europe only; other programmes are planned. Click to close
Can I export my reports in useful formats? Click to reveal the answer Can I export my reports in useful formats? Yes — export to PDF for direct upload to the European Commission’s portal, or to DOCX for further editing. Click to close
Can I export reports directly to the EU Funding & Tenders Portal? Click to reveal the answer Can I export reports directly to the EU Funding & Tenders Portal? Not at this time. The European Commission does not allow direct export. Export your report as a PDF and upload it to the portal. Click to close
Do I own the intellectual property of the reports produced in Grant Planner? Click to reveal the answer Do I own the intellectual property of the reports produced in Grant Planner? Yes — you own your reports and project data. We don’t access your content, and it remains encrypted. Click to close
Am I locked in? Can I export my content? Click to reveal the answer Am I locked in? Can I export my content? No lock-in — export your project data to JSON. Financial reports can be exported as CSV or xlsx. Activity reports can be exported as DOCX or PDF. Click to close
Is there an API to access Grant Planner’s content? Click to reveal the answer Is there an API to access Grant Planner’s content? It's coming soon! Click to close

Comparison: Grant Planner vs alternatives

CriteriaGrant PlannerSpecialised tools (e.g., Trello)General platforms (Asana, Jira, Monday)Spreadsheets + Google Drive
From proposal to live project ✓ No import from Grant Genius; manual setup No import; complex templates to adapt (not Horizon-specific) Manual copy-paste from proposal; no linkage
Consortium hub ✓ Basic fields; no consortium directory Possible via custom fields, but complex and not adapted to Horizon projects Scattered sheets and docs; hard to keep in sync
Multi-view planning (list, table, Kanban, Gantt) ✓ Kanban mainly; Gantt via add-ons/power-ups Available but requires heavy configuration/licensing; not Horizon-specific No Kanban; Gantt is manual or via add-ons
Progress and budget tracking ✓ No native budget/effort tracking Possible with significant customization; not ready for Horizon reporting Manual formulas; error-prone
Horizon Europe–compliant reporting ✓ — Not Horizon Europe–specific Manual formatting; no audit trail
Notes and documents, connected (Grant Mind & Grant Hub) ✓ Attachments only; no structured link to project items Attachments/integrations, but not tailored to Horizon workflows Files spread across folders; no linkage to items
From proposal to live project
Grant Planner Yes
Specialised tools (e.g., Trello) No import from Grant Genius; manual setup
General platforms (Asana, Jira, Monday) No import; complex templates to adapt (not Horizon-specific)
Spreadsheets + Google Drive Manual copy-paste from proposal; no linkage
Consortium hub
Grant Planner Yes
Specialised tools (e.g., Trello) Basic fields; no consortium directory
General platforms (Asana, Jira, Monday) Possible via custom fields, but complex and not adapted to Horizon projects
Spreadsheets + Google Drive Scattered sheets and docs; hard to keep in sync
Multi-view planning (list, table, Kanban, Gantt)
Grant Planner Yes
Specialised tools (e.g., Trello) Kanban mainly; Gantt via add-ons/power-ups
General platforms (Asana, Jira, Monday) Available but requires heavy configuration/licensing; not Horizon-specific
Spreadsheets + Google Drive No Kanban; Gantt is manual or via add-ons
Progress and budget tracking
Grant Planner Yes
Specialised tools (e.g., Trello) No native budget/effort tracking
General platforms (Asana, Jira, Monday) Possible with significant customization; not ready for Horizon reporting
Spreadsheets + Google Drive Manual formulas; error-prone
Horizon Europe–compliant reporting
Grant Planner Yes
Specialised tools (e.g., Trello) No
General platforms (Asana, Jira, Monday) Not Horizon Europe–specific
Spreadsheets + Google Drive Manual formatting; no audit trail
Notes and documents, connected (Grant Mind & Grant Hub)
Grant Planner Yes
Specialised tools (e.g., Trello) Attachments only; no structured link to project items
General platforms (Asana, Jira, Monday) Attachments/integrations, but not tailored to Horizon workflows
Spreadsheets + Google Drive Files spread across folders; no linkage to items