Connect Horizon Europe project management with enterprise document management
Horizon Europe projects generate an enormous amount of documentation throughout their lifecycle. Deliverables, meeting minutes, financial reports, dissemination materials, ethics documentation and consortium agreements all need to be stored, shared and accessed by multiple partners.
By integrating Grant Planner with Microsoft SharePoint, organisations can combine structured Horizon Europe project management with Microsoft's enterprise document management platform. Teams can continue using their existing SharePoint infrastructure while managing projects inside Grant Planner.
For organisations already invested in Microsoft 365, this integration enables a smoother workflow between project coordination and document storage.
Why Combine Grant Planner and SharePoint?
Grant Planner organises every aspect of a Horizon Europe project, including work packages, tasks, deliverables, milestones, budgets and governance.
SharePoint provides centralised document storage, permissions management and collaboration across the Microsoft ecosystem.
Together, they allow project teams to manage project execution while keeping project documents accessible through an existing SharePoint environment.
Connect Project Activities to Project Documents
Every project activity generates documentation.
For example:
- Deliverables
- Meeting minutes
- Technical reports
- Risk registers
- Dissemination materials
- Financial documentation
- Ethics documentation
By combining Grant Planner with SharePoint, project teams can organise documents alongside project activities while continuing to use their existing Microsoft document libraries.
Enterprise Document Management
Many universities, public organisations and large companies already rely on SharePoint for document management.
Rather than replacing existing infrastructure, Grant Planner complements it by providing the project management capabilities that SharePoint does not natively offer.
This allows organisations to preserve established governance rules, permission structures and internal document management policies.
Collaboration Across Microsoft 365
SharePoint integrates naturally with Microsoft Word, Excel, PowerPoint, Teams and Outlook.
For organisations already working within Microsoft 365, this reduces disruption and allows users to continue collaborating with familiar tools while Grant Planner manages the project itself.
Version Control and Traceability
SharePoint provides document versioning, permissions management and document history.
Grant Planner complements these capabilities by tracking project progress, deliverables, milestones and governance activities.
Together, they improve both operational coordination and document traceability throughout the project lifecycle.
Ideal Use Cases
The Grant Planner and SharePoint integration is particularly suitable for:
- Universities already using Microsoft 365
- Large research organisations
- Public administrations
- International organisations
- Companies with established Microsoft infrastructure
It allows organisations to benefit from dedicated Horizon Europe project management without changing their existing document management environment.
Benefits at a Glance
By combining Grant Planner with SharePoint, your organisation can:
- Keep using existing Microsoft document libraries.
- Manage Horizon Europe projects in a dedicated platform.
- Connect project activities with supporting documentation.
- Benefit from enterprise-grade document governance.
- Improve collaboration across Microsoft 365.
- Reduce disruption for existing Microsoft users.
Digital Sovereignty Considerations
Microsoft SharePoint is a mature and widely adopted enterprise platform. However, it remains part of a non-European cloud ecosystem.
For many Horizon Europe beneficiaries, particularly public institutions and publicly funded research organisations, digital sovereignty is becoming an increasingly important consideration alongside functionality, GDPR compliance and long-term control over research data.
Organisations pursuing a European digital strategy may therefore wish to evaluate whether a sovereign document management solution better aligns with their institutional policies.
Looking for a Sovereign Alternative?
If digital sovereignty is one of your priorities, consider combining Grant Planner with Grant Hub instead.
Grant Hub has been designed specifically for Horizon Europe document management and integrates seamlessly with Grant Planner. Documents can be created collaboratively through ONLYOFFICE, stored securely within Grant Hub and linked directly to work packages, deliverables and milestones.
Together, Grant Planner, Grant Hub and ONLYOFFICE provide a fully European ecosystem for project management, collaborative editing and document management—helping organisations reduce dependence on non-European cloud platforms while maintaining full control over their project data.